Constitution and rules


Constitution and Rules:

  1. NAME

The name shall be the Swansea in Bloom Group hereafter referred to as “The Group”.


The Group shall aim to bring together and establish, through a wide representation of interested groups and individuals, a forum to discuss and exchange views and ideas to improve the quality of the local environment, to enhance the floral image of the area and in doing so ensure a strong community element within the Swansea area by:-

  1. Encouraging the development of floral displays in the private, commercial and public sectors,
  2. engaging the interest and involvement of educational institutions,
  3. promoting a series of competitions, exhibitions, displays, presentations, ceremonies and awards,
  4. Securing sponsorship for awards and other requirements in furtherance of the Group’s aims and objectives.


Membership of the Group shall be open to individuals or groups who indicate a desire to support the objectives of the Group as set out in Section 2 herein, membership being secured by the election of representatives of garden clubs and other organisations, commerce and trade associations, statutory bodies and providers of utilities.


The officers of the Group shall consist of the following:-

  1. President
  2. Chairman
  3. Vice Chairman
  4. General Secretary
  5. Treasurer
  6. Minute Secretary
  7. Patrons

The following officers shall be elected at an Annual General Meeting and shall serve for the period of two years:

  1. Chairman
  2. Vice Chairman
  3. General Secretary
  4. Treasurer
  5. Minute Secretary


In the case of being unable to fill all four elected officer posts, then one member is able to carry more than one post.


The Committee shall consist of the following Officers and Members:-

  1. Chairman
  2. Vice Chairman
  3. iii. General Secretary
  4. Minute Secretary
  5. Treasurer

The Committee shall have the power to co-opt members thereof. The reason for co-option shall be specified by the Committee at the time of the co-option and shall be entitled to vote at meetings of the Group


There shall be no annual subscriptions for members of the Group.


Each member shall be entitled to vote at any Meeting of the Group and shall be entitled to submit nominations at the Annual General Meeting for:-

  1. The election of Officers and Group members;
  2. Representation on the Committee.

In the case of an equality of votes the Chairman shall have a second or casting vote.


  1. Special Meetings – within fourteen days of receiving a request in writing from any five members the General Secretary shall summon a Special Meeting of which not less than fourteen days’ notice shall be given to each member specifying the business to be transacted.
    The quorum for a special meeting shall be one third of the listed membership.

  2. Annual General Meetings – the A.G.M. of the Group, of which at least 21 days notice shall be given to all members by the General Secretary, shall be held in the month of November. The business of the A.G.M. shall be to receive and adopt by a vote a report from the Committee, to receive the annual accounts, to appoint Auditors and to further consider any proposal of which due notice shall be given. The business shall also include the election of Officers and members of the Group Committee as may be required, all of whom shall be nominated, seconded and voted for as individuals.

    One third of the listed Membership shall form a quorum for the A.G.M.

  3. Meetings of the Group Committee – these shall be held at least three times a year:
  4. To review content and publication of intended yearly competition.
  5. To prepare a time line for judging and announcing of results of the competition.
  6. To consider the competition, as a whole, in retrospect and to prepare for annual award ceremony
  7. General Meetings – these shall be held at the discretion of the Committee.


All funds and assets in the possession of the Group shall be held, paid and applied as the Committee of may direct in the furtherance of the objectives of the Group and, pending such direction, all funds shall be held in a separate bank account in the name of the Group with such bankers as the Committee may, from time to time, direct. All cheques drawn on such bankers shall be signed by any two of the following:- Chairman, Secretary or Treasurer. All documents requiring endorsement shall be sufficiently endorsed if signed by any one of them.


The Group Committee shall have the general management and direction of the funds and affairs of the Group, and in particular, (but without prejudice to the generality of the foregoing)

  1. May nominate any of its members to serve on another body.
  2. May pay the whole or any part of a reasonable out-of-pocket expense of any member in or about the execution of any of his/her functions and duties on behalf of the Group.
  3. iii. May make, and from time to time, vary rules not inconsistent with this Constitution.
  4. May fill casual vacancies from time to time in its membership.
  5. The Group Committee shall have power to appoint sub-committees and working groups.


An auditor, who need not be a member of the Group, shall be elected at the A.G.M.



Amendments to this constitution shall receive the assent of two-thirds of the listed membership and voting at an Annual General Meeting or a Special Meeting. A resolution for the alteration of the constitution must be received by the Secretary of the Group at least 21 days before the meeting at which the resolution is to be brought forward. At least fourteen days’ notice of such a meeting must be given by the General Secretary to the membership and must include notice of the alteration proposed. Provided that no alteration to Clause 2 (Aims and Objectives)

    Notices to members shall be deemed sufficiently served if sent by ordinary prepaid post or     E-mail to the address of the member registered on his/her membership form.


The Group may be dissolved by a resolution passed by two thirds majority of those present and voting at a Special Meeting convened for the purpose of which 21 days’ notice shall have been given to the members.

Any asset held by, or in the name of the Group, provided that any property remains after the satisfaction of all debts and liabilities, such property shall not be paid to or distributed among the members of the Group, but shall be given or transferred to a nominated charity of the Groups Choice.